FMCSA Clearinghouse Queries and Reporting, Handled
Every CDL driver you hire or keep needs Clearinghouse queries on time, and every violation has a reporting deadline. Rise runs the queries, files the reports, and keeps the records ready for your next audit.
Hiring a driver today? Call 713-439-1896
Miss One Query and the Driver Stays Parked
The Clearinghouse is not a one-time setup. You run a full query before every new driver's first shift, a query on every current driver every year, and a report within days whenever you learn of a violation. Each step has its own consent rules and deadlines.
When a query is late or a report is missed, it shows up in an audit. Since November 2024, a driver with an unresolved violation can also lose their CDL privileges at the state level.
Your Clearinghouse Calendar
Before the first shift.
Full query on every new CDL driver, with the driver's electronic consent in the Clearinghouse.
49 CFR 382.701(a)
At least once a year.
Query every current CDL driver. A limited query works with general written consent. If it shows a record, run a full query within 24 hours or take the driver off safety-sensitive work.
49 CFR 382.701(b)
Within 3 business days.
Report violations you have actual knowledge of, refusals to test, negative return-to-duty results, and completed follow-up testing.
49 CFR 382.705
Query records must be kept for at least three years.
What Rise Handles for You
Queries and Reporting
- Full pre-employment queries before a new driver's first shift
- Annual queries on every current driver, tracked by date
- Collecting driver consent for limited and full queries
- Reporting violations and refusals within the deadline
- Return-to-duty and follow-up testing tracking
What That Means for You
- No missed annual queries
- Hiring decisions backed by a documented query
- Query records filed with each driver's records for audits
- Help when a result or record needs to be corrected
Run Your Own Authority? You Need a C/TPA
If you are an owner-operator who employs yourself, FMCSA requires you to designate a consortium or third-party administrator (C/TPA) in the Clearinghouse. That C/TPA handles your reporting. Rise can be that C/TPA and enroll you in a DOT random consortium at the same time.
How to Designate Rise as Your C/TPA
- 01
Log in to the Clearinghouse.
Use your employer account at clearinghouse.fmcsa.dot.gov.
- 02
Add a C/TPA.
In your dashboard, choose the option to designate a C/TPA and search for Rise Workforce Solutions.
- 03
Confirm and let us take it from there.
Once Rise accepts, we can run queries and file reports for you.
Not sure if you are registered yet? Call us and we will walk you through employer registration first.
Clearinghouse Support at a Glance
- 2 query typesFull and limited, both handled
- 3 business daysOur reporting deadline target, every time
- 1 teamFor queries, testing, and records
FMCSA Clearinghouse Questions
Hand Off the Clearinghouse
Tell us how many CDL drivers you have and when your next hire starts. We will set up your queries and reporting from there.
Prefer to talk? Call 713-439-1896
Official Sources
This page is general information from Rise Workforce Solutions, not legal advice. Confirm the requirements for your operation with FMCSA.